Ask any event organizer and they'll say they have a secret toolkit. It's a mix of software solutions, (sometimes non-tech) that help make their lives (and event!) run a little smoother.
In a new series, we're asking our favorite event professions what's in their toolkit. Teagan Eastman shared with us the 5 most important event management solutions Utah Library Association uses to produce their annual conference. Let's take a peek at their toolkit.
"We use Zoom a lot for our conference calls. Because we are all across the state it's hard for us to meet [in person]."
Nowadays, lots of teams are spread across multiple timezones. Zoom makes it simple for everyone to jump in a conference call or have a one-on-one client meeting. Zoom is free but does offer some paid subscription options.
"We use Wild Apricot to send out email blasts to submit proposals. Or raising awareness about scholarships or sponsorships. Sending out blasts through Wild Apricot is really an easy way to do that.
RegOnline was our registration company. When they were bought out we decided to stick within Wild Apricot and try that out for a year because they have a registration company. It's kind of simultaneous with our membership; makes that process a little bit more seamless."
Wild Apricot is web-based software that handles membership management, event registration, online payments and even sends outs email blasts. Not sure if you need Wild Apricot? It's completely free for the first 30 days. Then plans start at $40/month.
"We use Google Drive for a lot of our internal communication --all of my budget forms are in Google Drive. All of the past letters of advice from presidents, our planning documents, our agendas."
Best part, it's free! (Up to 15gb)
"We send out a post-conference survey to try to get an idea of how many people are going to use the conference hotel. In the survey it says, "Look forward to ULA 2021 in Sandy, Utah! Would you be interested in the conference hotel?"
"In the survey [attendees] were asking for more opportunities for going green in the conference. So we started with putting out bins for recycling lanyards and the print programs, and that was a huge hit for people."
"We use Sched for our conference online schedule. It's a secondary option since we also have a print program but my preference would be to save some trees."
If you found Sched useful, we'd love to walk you through a demo of our new platform!